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Adjoint Administratif aux Directeurs

Category: Operations
Location: Montreal

Job Summary

Lantic is currently recruiting for the position of Administrative Assistant to Directors, based at our Montreal refinery. The position reports to the Plant Manager. The incumbent provides administrative support to the management team. The incumbent is responsible for updating various documentations and reports as well as for updating various registers. He or she also sees to the organization of training sessions, meetings and any other event required for the proper conduct of plant operations.

Main Responsibilities

  • Provide administrative support to Plant Manager, in all daily activities;
  • Participate in all administrative tasks of the operations team, such as: entering data and filing documents and preparing various reports;
  • Organize and ensure that various confidential files, databases and records are kept up to date;
  • Coordinate quarterly and annual production reports;
  • Organize and maintain confidential company files and minute books;
  • Prepare and modify presentations, reports, correspondence and communications;
  • Organize internal and external meetings (room reservations, video-conference preparation, catering, etc.);
  • Follow up on vacations for senior executives and managers;
  • Ensure that the delivery of supplies is correctly allocated to administrative offices;
  • Ensure that all aspects of the executive area are in good repair (general cleanliness, functional equipment, office supplies, etc.);
  • All other related tasks.

Qualifications and Experiences Required

  • High school diploma (DES);
  • Minimum of five (5) of experience in a similar role (an asset);
  • Experience in a company listed on the stock exchange;
  • English / French bilingualism (spoken and written);
  • Proficiency in Microsoft Excel and MS suite;
  • Excellent communication skills;
  • High level of professional maturity, confidentiality, integrity and availability;
  • Comfortable dealing with executives and board members;
  • Ability to evolve under pressure;
  • Rigor and attention to detail;
  • Team spirit, efficient and solution oriented;
  • Ability to work with little supervision and in a proactive manner.


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